Australian owned QHSE software and consulting
Plant, equipment and help desk

Plant serviced on time, and anything broken fixed and confirmed.

Upload the manual or invoice and MiSAFE fills the asset record, drafts the risk assessment, SOP, training and pre-start checklist for review, and gives each item a QR code. When something breaks, anyone reports it from the help desk on their phone, by QR code or by email. Three plain questions set the priority, the Facilities Manager assigns it to staff or an approved contractor, and the person who reported it confirms it is fixed.

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How it works

From manual uploaded to serviced on time, and from reported to fixed.

1

Register

Add plant from its documents. Year, model, serial and safe use details are filled in for review.

2

Prepare

Risk assessment with initial and residual scores, SOP, training and a pre-start or inspection checklist, approved before use.

3

Check before use

Operators scan the QR code and complete the pre-start. A failed check tags the item out and reports it.

4

Service and report

Service records are read from invoices and service reports, and the asset report shows inspections, pre-starts, services and cost.

5

Report something broken

Anyone reports it from the help desk on the app, a QR code on the room or asset, by email, through MiCompanion or from a failed checklist item.

6

Prioritise

Three plain questions set the priority, from P1, make safe within 2 hours, to P4, within 30 days. When someone could get hurt, the first note says to make it safe.

7

Assign

The Facilities Manager, or their stand-in, assigns it to staff or an approved contractor. Contractors accept, book in, update and close the work order from their email, within the spend limits you set.

8

Fix and confirm

The person who reported it is told at each step and confirms it is fixed or reopens it. A P1 or P2 cannot close without an after photo.

Inside the system

Where it lives in MiSAFE QHSE.

The hub, what you can do there, what its snapshot watches and what turns an item red.

Assets & Environment

Plant, Equipment & Structures

Every item serviced on time, and not used after a failed pre-start until it is repaired.

What you can do here
  • Asset, plant and equipment register
  • Fleet and vehicle details
  • Checklists, pre-starts and inspections
  • Equipment calibration (measuring equipment)
  • Asset QR codes
What the snapshot watches
Service or inspection overdueDue soonNo risk assessment on fileOperator competency not verifiedStructures on the register
What turns redAn item overdue for service by date, hours or kilometres, whichever comes first. Structures such as playgrounds and shade sails are inspected on their own cycle.
Plant, Equipment & Structures, in the demo school account
WHS Regulation Part 3.1 and Chapter 5 · Managing the Risks of Plant in the Workplace Code of Practice · ISO 45001 cl 8
Assets & Environment

Maintenance Requests

Anything broken reported in a minute, made safe first, fixed and confirmed by the person who reported it.

What you can do here
  • Report something broken from the web or the Help desk on the app home
  • Requests by QR code on a room, building or asset, by email, through MiCompanion, from a failed checklist item or a hazard whose fix is a repair
  • Routine view for servicing and fire and first aid checks falling overdue
  • Priority from three plain questions: P1 make safe within 2 hours, P2 within 1 school day, P3 within 5 school days, P4 within 30 days
  • The Facilities Manager, or their stand-in, assigns to staff or an approved contractor
  • Contractor work orders by email: accept, book in, update and close with a note, the cost and an after photo
What the snapshot watches
New, not yet assignedP1 and P2 openPast the response timeWith a contractorWaiting for the reporter to confirm
What turns redA request past its response time. A P1 or P2 cannot close without an after photo, spending above your limits needs approval, and only approved, current contractors can be assigned.
Maintenance Requests, in the demo school account
WHS Act s19(3)(a) and (b) · WHS Regulation r213 · ISO 45001 cl 8.1
Assets & Environment

PPE

The right PPE issued, inspected and replaced.

What you can do here
  • PPE items
  • PPE inspection
  • PPE issue and inventory
PPE, in the demo school account
WHS Regulation r44 to r47 · ISO 45001 cl 8.1.2

Reporting something broken from the app: three quick questions set the priority

What you get

Ready on day one, set up for you.

  • Asset, plant and equipment register with QR codes
  • Records filled from manuals, invoices and service reports
  • Plant risk assessments, SOPs, training and pre-start checklists
  • Pre-start defects and services due reported to management
  • Calibration, fleet, and PPE issue and inspection
  • Full asset report with service and cost history
  • A help desk on the app home for everyone: Report something broken, and My requests to see what is still open
  • Maintenance requests from the app, QR codes, email, MiCompanion, failed checklist items, hazards whose fix is a repair, and servicing falling overdue
  • Priorities P1 to P4 set by three plain questions, with the response times you choose
  • Work orders for approved contractors by email, with spend limits, and bigger work moved to minor works in one click
  • The person who reported it told at each step and asked to confirm the fix
Compliance built in

What regulators, auditors and clients expect.

What the law or standard asks of you, in plain words, and what MiSAFE QHSE does to help you meet it.

Provide safe plant, equipment and buildings Every item has a record, a QR code, a pre-start checklist and a service schedule.
WHS Act s19(3)(a) and (b)
Manage the risks of plant and structures A risk assessment, SOP and training are prepared for each item for a person to review.
WHS Regulation Ch 5
Inspect and maintain plant Services fall due by date, hours or kilometres, whichever comes first, and overdue items show red.
WHS Regulation r213
Follow the code of practice for plant Pre-starts, inspections and repairs are recorded against the item, ready for an inspector.
Code of Practice 2021 (Qld)
Keep measuring equipment calibrated Calibration dates are tracked like any other service, with the certificate attached.
ISO 9001 cl 7.1.5
Where it matters most

How each sector uses it.

Independent schools

A help desk for staff to report anything broken, prioritised, assigned to the Facilities Manager’s team or a contractor, and confirmed fixed.

MiSAFE for independent schools

Construction and trades

Plant pre-starts by QR code, with defects reported straight away.

MiSAFE for construction and trades

Warehousing and logistics

Forklift and equipment pre-starts by QR code, with defects tagged out and reported.

MiSAFE for warehousing and logistics

Manufacturing and factories

Plant registers, guarding and isolation checks, pre-starts and servicing.

MiSAFE for manufacturing and factories
Keep exploring

Every capability shares the same people, sites and records.

Back to the tour of MiSAFE QHSE

Plant, equipment and help desk, set up for your organisation.

A demo built around your sites, your people and the records you keep today.

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