Employees, volunteers and contractors

Everyone recruited, checked and cleared before they start.

Recruit from an approved job description, then send a registration link so employees, volunteers and contractors fill in their own details, licences, insurances and blue cards. A pre-engagement check reads the whole pack, administrators review, send back or approve, and the right inductions are assigned on approval. Expiries are watched so nobody slips through.

Book a demo All capabilities

How it works

From job ad or registration link to cleared to start.

Recruit

Pick an approved job description and the ad is drafted from it. It goes on your careers page and is prepared for SEEK, Indeed, LinkedIn and Jora, each with its own tracked apply link.

Select

Each applicant has a page with their answers and documents, ratings, the panel’s interview scores (on their phones too), reference checks and letters on your letterhead.

Offer

The offer goes to one or two approvers in turn before the letter can go. Acceptance appoints the applicant and sends the registration link, with the resume already on the record.

Register

Employees and volunteers register themselves. Contractors register their company, workers and subcontractors, with each worker’s cards and licences and a copy of each.

Check

Licences, insurances, blue cards and teacher registration are checked against what the role or trade needs, with evidence attached.

Decide

A pre-engagement check reads the whole pack and puts the requirements, any matters to answer and the suggested next step on one page. Escalate, record the decision and its reasons, and send a fair-process notice before any outcome letter.

Approve

Administrators approve, send back with a reason or suspend. Only the contractor signs their agreement, and approval assigns the right inductions.

Monitor

Expiries and re-checks are tracked, every record that names a person is linked to their file, and a leaver’s open work moves to their supervisor.

Inside the system

Where it lives in MiSAFE QHSE.

The hub, what you can do there, what its snapshot watches and what turns an item red.

People & Competency

Employee Management

Every person starts here, and only an administrator approves them.

What you can do here

Recruitment: an ad from the approved job description, published to your careers page and prepared for job boards with tracked links, applicants, interviews, letters and offers
Register an employee or volunteer
Send a registration link
Employee & volunteer compliance (blue cards, teacher registration, licences and training)
Pre-engagement check of the whole registration pack
Job descriptions with mandatory training and refreshers
From the forms library: performance and probation reviews, onboarding and offboarding, leave, disciplinary and grievance

What the snapshot watches

Active employeesOpen vacanciesAwaiting review or approvalTraining or licence overdueDue within 7 daysMissing a required licence

How it works hereAn editor or administrator adds the person, their manager checks the details and only an administrator approves them. Approval puts them on the training register with the mandatory training for their job.

Employee Management, in the demo school account

ISO 45001 cl 7.2 · WHS Act s19 · Fair Work Act 2009 (Cth)

People & Competency

Contractors, Hire & Visitors

Who may work here, whose documents need chasing, and who is on site.

What you can do here

Register a contractor
Send a registration link (company, workers and subcontractors)
Each worker’s cards and licences with a copy, and what the trade needs shown as a line to add
Contractor & supplier compliance: review, approve or send back, and decide site and system access
The agreement sent to the contractor to sign through their own link
Visitors sign in at the kiosk or by front office QR code

What the snapshot watches

Contractors with site accessAwaiting reviewDocuments lapsedInsurance expiring in 30 daysVisitors on site now

What turns redLapsed documents, and an expired licence the work needs, which also stops approval. No work starts until the registration is approved, the contractor has signed the agreement and the certificates of currency are held.

Contractors, Hire & Visitors, in the demo school account

ISO 45001 cl 8.1.4 · WHS Act s19 and s46

What you get

Ready on day one, set up for you.

Recruitment: the ad drafted from the approved job description, your own application questions with a flag on any answer to check, your careers page and job board links tracked by source
A campaign page for each vacancy: days open, applications by source and stage, and every email, letter, call and note in one correspondence log
Applicant pages with panel interview scores, reference checks, letters on your letterhead and offers approved before they go
Onboarding that sends the registration link with the resume and cover letter already on the record, so nothing is uploaded twice
Registration links for employees, volunteers and contractors
Contractor and supplier compliance page with review and approval
Each contractor worker’s cards and licences with a copy and a status, and what the work needs (a White Card, an electrical, plumbing or gas licence) shown as a line to add
Blue card and other screening checks per worker, with a registered teacher’s work in the school covered by their Queensland College of Teachers registration
Pre-engagement check: upload their registration pack, see what is not met, escalate, decide and send the notice and outcome letters, with protected attributes kept out of every decision
Contractor agreements signed only by the contractor, through their own link
Job descriptions linked to required training
System access by invitation, with Basic access by default and rights set for each person
Person file report in PDF and Excel for any employee, volunteer, contractor, supplier or visitor: details, role, access, compliance, training, submissions, incidents and hazards, inspections, actions, communication, performance, attendance, registers and a chronological log

Compliance built in

What regulators, auditors and clients expect.

What the law or standard asks of you, in plain words, and what MiSAFE QHSE does to help you meet it.

Consult and coordinate with contractors and others who share the work Contractors register online, sign the agreement and receive the inductions and documents that apply to them.

WHS Act s46

Make sure people in child-related work hold a current blue card Blue cards are recorded and watched, and an expiring card is flagged before it lapses.

Working with Children (Risk Management and Screening) Act 2000 (Qld)

Make sure teachers are registered Teacher registration is recorded with the person and checked before they start.

Education (Queensland College of Teachers) Act 2005 (Qld)

Manage the safety of contractors you engage Insurances, licences and approvals are checked before work starts, and lapsed documents show red.

ISO 45001 cl 8.1.4.2

Control what outside providers supply to you Each contractor and supplier is approved, reviewed and kept on one register.

ISO 9001 cl 8.4

Recruit fairly and without discrimination Ads are written from the approved job description, and applicants are assessed against the same criteria.

Fair Work Act 2009 (Cth) Part 3-1; Anti-Discrimination Act 1991 (Qld)

Collect, store and destroy personal information properly Applicants are told how their information is used, and it is kept only as long as needed.

Privacy Act 1988 (Cth) APP 3, 5 and 11

Where it matters most

Keep exploring

Every capability shares the same people, sites and records.

Previous Training and inductions Interactive inductions and training that run inside MiSAFE, coached to 100%, with the matrix and calendar kept for you. Next Sign-in kiosk and site access Visitor and contractor sign-in with questions, photo and signature, and a cleared-to-enter check.

Back to the tour of MiSAFE QHSE

Employees, volunteers and contractors, set up for your organisation.

A demo built around your sites, your people and the records you keep today.

Book a demo Send us your scope