Australian owned QHSE software and consulting
Sign-in kiosk and site access

Know who is on site, and keep out anyone who is not cleared.

A registered kiosk at reception or the site gate signs visitors, contractors and staff in and out with the questions, documents and video that apply to them. Site access control checks inductions, licences and compliance before entry, with no manual override, and the on-site list is ready for an evacuation.

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How it works

From the front gate to the evacuation list.

1

Arrive

Visitors and workers sign in on a registered kiosk with their photo, answers and signature.

2

Check

Site access control checks inductions, licences and compliance for the person and their company. Not cleared means not in.

3

Notify

The person and their host get an email or text on sign in and sign out.

4

Account for everyone

A live on-site list for emergencies, and alerts reach everyone signed in.

Inside the system

Where it lives in MiSAFE QHSE.

The hub, what you can do there, what its snapshot watches and what turns an item red.

People & Competency

Contractors, Hire & Visitors

Who may work here, whose documents need chasing, and who is on site.

What you can do here
  • Register a contractor
  • Send a registration link (company, workers and subcontractors)
  • Each worker’s cards and licences with a copy, and what the trade needs shown as a line to add
  • Contractor & supplier compliance: review, approve or send back, and decide site and system access
  • The agreement sent to the contractor to sign through their own link
  • Visitors sign in at the kiosk or by front office QR code
What the snapshot watches
Contractors with site accessAwaiting reviewDocuments lapsedInsurance expiring in 30 daysVisitors on site now
What turns redLapsed documents, and an expired licence the work needs, which also stops approval. No work starts until the registration is approved, the contractor has signed the agreement and the certificates of currency are held.
Contractors, Hire & Visitors, in the demo school account
ISO 45001 cl 8.1.4 · WHS Act s19 and s46
Read more: Employees, volunteers and contractors
Assets & Environment

Keys & Access

Every key numbered and accounted for, and handed over only to someone who is cleared.

What you can do here
  • Key register: add keys one at a time or from a spreadsheet
  • Key requests from employees, decided by an administrator
  • Keys reserved at registration, handed over only once the person is approved
  • Running status of every key: available, issued, not available or archived
  • Locksmith orders emailed from the system by an administrator
What the snapshot watches
Keys issuedAvailableRequests waitingReady to hand overTo recoverNot available
What turns redA key still held by someone who has left, or past its return date, until it is recovered. Only administrators issue keys and order from the locksmith.
Keys & Access, in the demo school account
ISO/IEC 27001 aligned physical entry controls · ISO 45001 cl 8.1
Registered kiosk stations, one per front desk or gate, each paired with its own tablet
Access Control: no manual overrides and no paper backdoors
What you get

Ready on day one, set up for you.

  • Kiosk sign-in and sign-out with photo and signature
  • Registered kiosk devices: paired with a code, run full screen, left only with an administrator’s own PIN, and switched off from Site Access & Attendance
  • Questions, documents and video per visitor type, edited in Creation Studio
  • Site access control with no manual overrides
  • Email and text to the person and their host
  • Live on-site list for evacuations and head counts
  • Roster, time and attendance records
  • Key register: every key numbered, requested by employees, handed over only once the person is approved, and recovered when they leave, with locksmith orders emailed by an administrator
Compliance built in

What regulators, auditors and clients expect.

What the law or standard asks of you, in plain words, and what MiSAFE QHSE does to help you meet it.

Know who is on site in an emergency Everyone signed in at the kiosk appears on the on-site list, ready for an evacuation roll call.
WHS Regulation r43
Consult and coordinate with contractors and visitors on site The kiosk shows each visitor or contractor the questions, documents and video that apply to them before entry.
WHS Act s46
Make sure contractors are cleared before they start Site access checks inductions, licences and insurances before entry, with no manual override.
ISO 45001 cl 8.1.4.2
Where it matters most

How each sector uses it.

Independent schools

A reception kiosk for visitors and contractors, with alerts reaching everyone signed in.

MiSAFE for independent schools

Early learning

Visitors, contractors and staff signed in at reception, with the on-site list ready for an evacuation.

MiSAFE for early learning

Construction and trades

No induction, no licence, no entry, with no manual override.

MiSAFE for construction and trades

Warehousing and logistics

Drivers, contractors and visitors signed in at the dock or reception.

MiSAFE for warehousing and logistics
Keep exploring

Every capability shares the same people, sites and records.

Back to the tour of MiSAFE QHSE

Sign-in kiosk and site access, set up for your organisation.

A demo built around your sites, your people and the records you keep today.

Book a demo Send us your scope