Quality, projects and ITPs

Quality and project delivery evidenced as the work happens.

Start a project from the files you already have. MiSAFE reads the budget, dates and work that needs permits, builds the project and its Gantt programme at the right level, and turns each package into a request for quotation. Small jobs run as minor works from the Risk Library. Quotes are scored after a conflict of interest declaration, the management plan and project report build themselves from the project’s records, and inspections stop at every hold point until the named person releases it.

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How it works

From the first file to handover.

Start

Describe a small job once and it runs as minor works from the Risk Library. For a bigger project, add the files you have: each is titled by what it holds, and the budget, dates and triggers such as asbestos or work at height are read with the sentence each came from.

Ask only what is open

You are asked only what the files leave open or what changes the programme, permits, money or who quotes. Then one press builds the project, its programme and its files.

Quote

Each package becomes a request for quotation to approved companies from your contractor register, sent only once the project manager and an administrator approve. Your estimate is never sent.

Evaluate and award

Each evaluator signs a conflict of interest declaration, every score has a reason, and a twelve-point check (budget, insurance, licence, safety record, blue cards and more) comes before any award.

Plan

A Gantt programme with stages, gates and dependencies, school holidays shaded and term-time work flagged. Gate checklists cannot skip a legal item, and the management plan builds from the project’s records.

Deliver

Correspondence emailed to the project inbox is filed against the right item. Inspections stop at every hold or witness point until the named person releases it, on the web or a phone.

Correct

Nonconformances, complaints, variations and issues logged, investigated and closed with evidence. A failed inspection raises an issue.

Hand over

The project report, certificates of conformance and a project review with lessons learned, drafted by MiSAFE AI from what the programme recorded, for you to finalise.

Inside the system

Where it lives in MiSAFE QHSE.

The hub, what you can do there, what its snapshot watches and what turns an item red.

Quality & Projects

Quality

Work that does not meet the requirement is found, contained, fixed at the cause and verified before it closes.

What you can do here

Nonconformance report: found, contained, disposition, corrective action, verified and closed
Your approved inspection and test processes, with hold and witness points
Staged inspection processes built in Creation Studio land here by default
Quality Register: every inspection run and every nonconformance in one list

What the snapshot watches

Waiting at a hold pointInspections with failed checksOpen nonconformancesMajor or criticalOpen longer than 14 days

What turns redA nonconformance open longer than 14 days. A major or critical one cannot close without a corrective action and a checked fix.

ISO 9001 cl 8.5.1, 8.6, 8.7 and 10.2

Quality & Projects

Projects

Start from your files, request quotations from the right companies, award with approval, and run each job on a Gantt programme from kick-off to lessons learned.

What you can do here

Request for quotation or proposal (RFQ / RFP): the project, a package per contractor type and scope, and the companies invited
A brief and a QHSE questionnaire matched to the contractor type and the size and nature of the job, which you review, edit and add to
Answers filled in for companies already approved, from records that are still current
The contractor page: accept or decline with a reason, answer the questionnaire with evidence, and price the work by uploading their own spreadsheet or typing the lines in
Accept, reject or ask for further information on chosen questions
Evaluation on compliance, price, experience, method and local presence, after a conflict of interest declaration
The award email with next steps, and registration first for a company not yet approved
Start a job or project: minor works within your limits from the Risk Library, or a new project built from your files
Project programmes (Gantt): stages, gates, dependencies, school holidays shaded, colour by status, owner or phase
Project inbox (email in): correspondence and attachments filed against the right project and item, and a communication log
Management plan and project report built from the project’s records, with a monthly project summary
Milestone sign-off
Variation or change request
RFI
Project risks and issues
Project cost and budget
Project review and lessons learned, drafted by MiSAFE AI

What the snapshot watches

Requests waiting for approvalResponses due this weekResponses to reviewAwarded and waiting on registrationProgramme items overdueMinor works open

What turns redA programme item past its date. Nothing goes out to quote and no work is awarded until the project manager, an administrator and any senior managers named have approved it, and a company must be registered and approved before it starts work.

ISO 9001 cl 8.1, 8.4 and 8.5 · ISO 45001 cl 8.1.4 · WHS Act 2011 s46 consultation with other duty holders

What you get

Ready on day one, set up for you.

Start a job or project: describe it once, and jobs within the minor works limits you set run from the Risk Library with a six-question site check
Start a new project from your files: every file titled by what it holds, the facts and triggers read with the sentence each came from, and only the open questions asked
Project programmes (Gantt) for every project: stages, gates, dependencies, drag to reschedule, colour by status, owner or phase, and school holidays shaded
Gate checklists where legal items cannot be skipped and an administrator confirms each gate
A project inbox: correspondence emailed in is matched to the project, attachments get real titles, and nothing is filed until you confirm, with a communication log for every project
Management plan and project report built from the project’s own records and issued as numbered versions with approval, including the WHS management plan for construction projects of $250,000 or more
A monthly project summary on the 1st of each month to the people you choose
Requests for quotation or proposal: packages by contractor type, companies from your register, a brief and a QHSE questionnaire matched to the size and nature of the job
A contractor page to accept or decline, answer with evidence and price the schedule, with responses compared side by side
Quote evaluation with a signed conflict of interest and confidentiality declaration, a reason for every score and a twelve-point check before any award, then award emails with next steps
A Project Register with health, done against planned, overdue items, open risks and issues, documents to come and the next hold point
Project review and lessons learned, drafted by MiSAFE AI from the programme’s records for you to edit and finalise
A Quality work area of its own: nonconformance reports and your quality inspection processes in one Quality Register
Nonconformance reports in five steps: found, contained, disposition (rework, repair, concession, reject or return), corrective action, verified and closed
Inspection and test plans built from your own documents by MiSAFE AI, with hold and witness points, filed under Quality by default
Inspection reports with your own headings, a conformance trajectory and a certificate of conformance when the process calls for one
Variations, RFIs, milestones, complaints and chain of responsibility checks for heavy vehicles
Projects and minor works in the phone app: what is due, progress, photos and comments from site

Compliance built in

What regulators, auditors and clients expect.

What the law or standard asks of you, in plain words, and what MiSAFE QHSE does to help you meet it.

Deliver work under controlled conditions Each project runs from its programme, its management plan and its inspection and test plans.

ISO 9001 cl 8.5.1

Release work only when it has been checked Inspections stop at every hold point until the named person releases it.

ISO 9001 cl 8.6

Deal properly with work that is not right Nonconformances are raised against the project and cannot close without a checked fix.

ISO 9001 cl 8.7

Fix the cause of problems, not just the problem Corrective actions are tracked to completion and checked for effectiveness.

ISO 9001 cl 10.2

Control the contractors and suppliers you use Quotes are scored after a conflict of interest declaration, and only approved companies can be awarded work.

ISO 9001 cl 8.4

Manage safety when you buy services and engage contractors Contractor safety documents are checked before award and before work starts.

ISO 45001 cl 8.1.4

Meet the principal contractor duties on construction projects Construction projects of $250,000 or more are flagged so the principal contractor duties are covered.

WHS Regulation r292 and r293

Have a WHS management plan for a construction project The WHS management plan builds itself from the project’s records for review.

WHS Regulation r309

Have a SWMS for high risk construction work Work packages that involve high risk work are flagged for a SWMS before they start.

WHS Regulation r299

Manage safety in heavy vehicle transport Deliveries and transport tasks can carry their own checks and records within the project.

Heavy Vehicle National Law s26C

Where it matters most

Keep exploring

Every capability shares the same people, sites and records.

Previous Creation Studio and document management Draft, review, comment, approve and control every document inside MiSAFE, numbered for you. Next Meetings, toolbox talks and noticeboard Toolbox slideshows with group sign-on, meeting records, a safety noticeboard and suggestions.

Back to the tour of MiSAFE QHSE

Quality, projects and ITPs, set up for your organisation.

A demo built around your sites, your people and the records you keep today.

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